Need to Do Some Simple Math? Get Siri to Do It!

Siri math photo

Chances are you’ve ended up somewhere where you needed to do some quick calculations. Perhaps you’re trying to total receipts for an expense report, figure out a tip on your restaurant bill, average your kid’s report card grades, or split a restaurant bill. Either way, instead of launching the Calculator app on your iPhone (this app is oddly missing from the iPad), get Siri to do the math for you. For each the above examples, try the following, making sure to speak the decimal point as “point” or “dot.” “What is a 20% tip on $43?” “What is 113.25 plus 67.29 plus 89.16?” “What is the average of 92 and 96 and 82 and 91?” “What is 235.79 divided by 6?” Siri always shows you the calculation, so you can verify that it heard you correctly, just in case you’re doing this in a loud restaurant. Another tip for you – this works great on the Apple Watch too.

Siri math

iCloud Photo Library Users: Do Not Turn Off iCloud

Dont turn off iCloud photo

You can file this warning under “unless it’s absolutely necessary.” If you use iCloud Photo Library on your Mac, which I personally think is great, I recommend you don’t sign out from iCloud. Also, don’t deselect the iCloud Photo Library checkbox in either the Photos options of the iCloud pane of System Preferences or in the iCloud preferences in Photos itself. Why not? Because, when you re-enable iCloud or iCloud Photo Library, Photos will re-upload all your photos, which could take days. (It’s not really re-uploading all of them, but even just resyncing will take a long time.) Worse, if you don’t have enough space in iCloud for your entire Photos library again, you’ll have to upgrade to a larger plan temporarily, resync, and then downgrade to your previous plan. Apple will refund you the cost of the upgrade, but you’ll have to work with support to get reimbursed.

ICloud Photo Library progress count

Why you want to Install Minor Operating System Updates

Install minor updates

You’ve probably noticed that Apple releases updates to iOS, macOS, watchOS, and tvOS nearly every week these days. iOS 11 and macOS 10.13 High Sierra launched only a few months ago, and we’ve already seen ten updates to iOS and seven updates to macOS. Some of these have been to fix bugs, which is great, but more important quite a few have been prompted by the need for Apple to address security vulnerabilities.

Have you installed all these updates, or have you been procrastinating, tapping that Later link on the iPhone and rejecting your Mac’s notifications? I’m not criticizing, I often times tap on Remind Me Later. All too often those prompts come at inconvenient times, although iOS has gotten better about installing during the night, as long as you plug in your iPhone or iPad.

I know, security is dull. Or rather, security is dull as long as it’s present and active. Things get exciting — and not in a good way — when serious vulnerabilities come to light. You may remember back in November 2017, when it was reported that anyone could gain admin access to any Mac running macOS High Sierra. All they had to do was type root for the username and leave the password field blank. This vulnerability one was so bad that Apple pushed Security Update 2017-001 to every affected Mac and rolled the fix into macOS 10.13.2. Exciting times – again not in a good way.

Part of the problem with security vulnerabilities is that they can be astonishingly complex. You may have heard about the Meltdown and Spectre hardware vulnerabilities discovered in January 2018. They affect nearly all modern computers, regardless of operating system, because they take advantage of a design flaw in the microprocessors. Unfortunately, the bad guys—organized crime, government intelligence agencies, and the like—have the resources to understand and exploit these flaws.

But here’s the thing. Hackers don’t stop. New vulnerabilities are discovered on a daily basis. Patching these is a non-stop endeavor by Apple and other companies. Security is an arms race. The good news is if enough people install those updates quickly enough, the attackers will move on to the next vulnerability. You may recognize this as the herd mentality. If we all keep our devices updated, hackers will move on to less vulnerable devices.

The moral of the story? Always install those minor updates. It’s not so much because you will definitely be targeted if you fail to stay up to date, but because if the Apple community as a whole ceases to be vigilant about upgrading, the dark forces on the Internet will start to see macOS and iOS as low-hanging fruit. As long as most people update relatively quickly, it’s not worthwhile for attackers to put a lot of resources into messing with Macs, iPhones, and iPads. Hackers will focus on other non-Apple devices.

That being said, before you install those updates, make sure to update your backups. It’s unusual for anything significant to go wrong during this sort of system upgrade, but having a fresh backup ensures that if anything does go amiss, you can easily get back to where you were before.

Ransomware: What is it, Should You Be Worried, and What Protective Steps Should You Take?

Ransomware photo

You’ve probably heard of the term Malware. Unfortunately it makes headlines regularly these days. The good news is Macs are targeted far less than Windows PCs, but Mac users still need to remain vigilant. A particularly serious type of malware is called “ransomware” because once it infects your computer, it encrypts all your files and holds them for ransom.

Like I said, the good news is despite the virulence of ransomware in the Windows world, where there have been major infections of CryptoWall and WannaCry, only a few pieces of ransomware have been directed at Mac users:

    • The first, called FileCoder, was discovered in 2014. When security researchers looked into its code, they discovered that it was incomplete, and posed no threat at the time.
    • The first fully functional ransomware for the Mac appeared in 2016, a bit of nastiness called KeRanger. It hid inside an infected version of the open source Transmission BitTorrent client and was properly signed so it could circumvent Apple’s Gatekeeper protections. As many as 6500 people may have been infected by KeRanger before Apple revoked the relevant certificate and updated macOS’s XProtect anti-malware technology to block it.

KeRanger message

  • In 2017, researchers discovered another piece of ransomware, called Patcher, which purported to help users download pirated copies of Adobe Premiere and Microsoft Office 2016. According to its Bitcoin wallet, no one had paid the ransom, which was good, since it had no way of decrypting the files it had encrypted.

Realistically, you don’t worry too much. But it’s likely that malware authors will unleash additional Mac ransomware packages in the future, so we encourage you to be aware, informed, and prepared.

Let’s dig into this a bit further. Apple’s Gatekeeper technology protects your Mac from malware by letting you launch only apps downloaded from the Mac App Store, or those that are signed by developers who have a Developer ID from Apple. Since malware won’t come from legitimate developers (and Apple can revoke stolen signatures), Gatekeeper protects you from most malware. However, you can override Gatekeeper’s protections to run an unsigned app. You will only want t do this for apps from developers you trust. And, of course, even if you never override Gatekeeper, you should be careful what you download.

Apple’s XProtect technology takes a more focused approach, checking every new app against a relatively short list of known malware and preventing apps on that list from launching. You’ll want to make sure to leave the “Install system data files and security updates” checkbox selected in System Preferences > App Store. This will ensure that you get XProtect updates. Similarly, install macOS updates and security updates soon after they’re released to make sure you’re protected against newly discovered vulnerabilities that malware could exploit.

App Store prefs XProtect

You may also consider running anti-malware software like Malwarebytes Premium or Mac Internet Security X9. That’s not absolutely necessary, I personally don’t run any on my Macs. Of course, if you have a PC, you will want to install anti-malware solutions. If you want peace of mind though and you regularly visit sketchy parts of the Internet or download dodgy software.

What about backups? Although regular backups with Time Machine are usually helpful, KeRanger tried to encrypt Time Machine backup files to prevent users from recovering their data that way. Similarly, a bootable duplicate updated automatically by SuperDuper or Carbon Copy Cloner could end up replacing good files with encrypted ones from a ransomware-infected Mac, or a future piece of ransomware could try to encrypt other mounted backup disks as well.

The best protection against ransomware is a versioned backup made to a destination that can be accessed only through the backup app, such as an Internet backup service like Backblaze (home and business) or CrashPlan (business only). The beauty of such backups is that you can restore files from before the ransomware encrypted them. Of course, that assumes you’ve been backing up all along.

To reiterate, there’s no reason to worry too much about ransomware on the Mac, but letting Apple’s XProtect keep itself up to date, staying current with macOS updates, and using an Internet backup service will likely protect you from what may come.

For Easier Navigation Swipe Back and Forth between Web Pages

Swipe to navigate photo jpg

For navigation between web pages you’ve visited, Safari offers back and forward buttons, these are represented by arrows in the upper left of Safari’s toolbar. You can also navigate by choosing menu commands and typing keyboard shortcuts — did you know that Command-Left arrow and Command-Right arrow work too? But my favorite was of navigating through my we pages is through gestures. If you’re using a Mac with a trackpad, you can move back and forth between Web pages with a two-fingered swipe left (for back) or right (for forward). If you prefer, you can switch to a three-fingered swipe in System Preferences > Trackpad > More Gestures. Or, if it’s difficult for you to keep exactly two or precisely three fingers on the trackpad, you can choose to swipe with two or three fingers. Lastly, this also works with Chrome, and Firefox.

Swipe to navigate Trackpad jpg

Watch Out for Phishing Attacks Hidden in Your Email

Phishing photo

One of the most important things you can do to stay safe on the Internet is to be careful while reading email. This can’t be stressed enough. Online criminals know that we’re all busy, and we often don’t pay enough attention to what we’re reading or where we’re clicking.

To take advantage of our inattention, these Internet information thieves send email messages to us that look like they come from Apple, Facebook, Amazon, along with well-known banks, payment services, retailers, and even government agencies. Even more dangerous are messages that appear to come from a trusted individual and include personal details—these messages are often targeted at executives and company managers. Generally speaking, these attacks are called phishing—you can see examples here.

What is their goal? To get you to click a link in the message and visit a malicious Web site. That site usually continues to look like it is being run by a company or organization you trust. At a quick glance or even upon closer inspection, these sites look legitimate, but they re not. The aim is to sucker you into revealing confidential information by asking you to log in, pay for a product or service, or fill out a survey. The site—or an attachment in the email message—might also try to install malware. Although macOS is quite secure, if you approve security prompts, it can still be infected.

Although phishing is a huge problem that costs businesses hundreds of millions of dollars every year, you can easily identify phishing messages by looking for telltale signs:

  • Be suspicious of email messages, particularly from people you don’t know or from well-known companies, that ask you to click a link and do something with an online account.
  • Look closely at email addresses and URLs (hover the pointer over a link to see the underlying URL). Phishing messages don’t use official domains, so instead of paypal.com, the addresses and links might use paypa1.com—close enough to pass a quick glance, but clearly a fake. And again, the site the link takes you to will look like PayPal as well, even though it isn’t.
  • Watch out for highly emotional or urgent requests. They’re designed to make you act without thinking. Take any such messages with a grain of salt.
  • Channel your inner English teacher and look for poor grammar or odd phrasing, which are red flags for phishing messages. Email from real companies may not be perfect, but it won’t have multiple egregious errors. Most phasing emails have typos and grammatical mistakes.

Phishing example

So what do you do if you get a message that may be phishing for sensitive information? Most of the time you can just ignore it. If you’re worried that it might be legit, instead of clicking any links in the message, navigate to the site in question manually by typing the organization’s URL into your browser—use a URL that you know to be correct, not the one in the email message. Whatever you do, do not open attachments that you aren’t expecting and never send confidential information via email.

If you think you’ve fallen prey to a phishing attack and given away a password, you’ll want to change passwords on any affected accounts. If you’ve opened any attachments or approved any installs, run anti-malware software to determine whether your Mac has been infected. And remember, regular backups protect you from a multitude of sins.

Tips and Help

Follow This Quick Tip to Put Events in the Right Calendar

Set-default-calendars

Apple’s Calendar apps on the Mac, iPad, and iPhone let you manage multiple calendars, some of which may be your private events and others may be shared with family or friends. Did you know that you can set one of these calendars as your default calendar? Most of my events go into a calendar called Dan’s Schedule, this is also my default calendar. So now when I create an even, by default it will go into this calendar. On the Mac, you do this in the Calendar app, in Calendar > Preferences > General > Default Calendar. In the iPad and iPhone, set it in Settings > Calendar > Default Calendar.

Set-default-calendars

Tips and Help

Merge Recognized Faces in Photos in Both iOS and macOS

An extremely welcome feature for your photos in iOS 11 and macOS 10.13 High Sierra is that the Photos app facial recognition syncs across iCloud Photo Library. Previously, people you identified on one of your devices remained unidentified on others. But what if Photos now identifies the same person twice, such that they have two separate entries in the People album? Just drag one entry on top of the other, in either the Mac or iOS version of Photos, and agree that they’re the same person when Photos asks. And with iOS 11 and High Sierra, these merged albums will sync across all your devices!

merge-faces

Tips and Help

What’s New in macOS 10.13 High Sierra

macOS High Sierra

In Apple’s macOS High Sierra, the most noteworthy features are behind the scenes. But that doesn’t mean there aren’t new features to play with in High Sierra. I’ll share some of my favorite features below.

Let’s first talk about the invisible features. Apple’s invisible, under-the-hood changes modernize the Mac. The new APFS file system significantly improves how data is stored on your disk. It replaces the HFS+ file system, which dates from the previous century. You’ll notice the switch to APFS when you look up the size of a selected folder or duplicate a large file because the operation should run much more quickly. APFS also provides better FileVault encryption and reduces the chance of file corruption.

Also new is HEVC. This is one of my favorite invisible features. Why? Saves space. HEVC is a new video compression standard that will let videos stream better and take up less space on your drive. This is great for videos. But what about photos? Apple is introducing HEIF, an image format that boasts significantly better compression to keep photos from overwhelming your drive. HEVC and HEIF have other advantages too, but they’re so embedded into High Sierra (and iOS 11) that all you’ll notice is more space. Are these new formats compatible with other devices and online tools? Yes, when you drag images and videos out of Photos, they’ll come out in familiar formats suitable for sharing with other devices and online apps. All you’ll notice is your photos will start taking up less space. As a side note, the new format does not convert your old photos and videos, it only applies to new photos and videos.

Photos 3
What else is new in Photos? The sidebar on the left side of the window is always-on so it’s now easier to browse your photos. Photo editing is also more streamlined, with the Edit screen now separated into three tabs: Adjust, Filters, and Crop.

You can now edit Live Photos! Look at the bottom of the Adjust tab for controls for picking any frame as the static “key” frame, trimming the video, and applying special effects. Apple also added new effects. The most interesting effect blurs the Live Photo by turning the 3-second mini-movie into a single long exposure.

Those who are into tweaking photos by hand should check out the new Curves and Selective Color options on the Adjust tab. Or, if you’d prefer that your Mac do the heavy lifting, try the new filters on the Filters tab.

High Sierra features Photos
Faces now syncs with iCloud. Now when you train Photos to recognize faces, these new albums can be found on all your other devices too!

Lastly, Apple added the ability to edit your photos in third party apps such as Photoshop while keeping the photos in the Photos App. In the past, once you edited the photos in a third party app, Photos would not recognize the format.

Safari 11
Safari has a few new features. Safari now let’s you specify Web sites that should always open in Safari’s clutter-reducing Reader View, block some ads and auto-play videos, let you set the zoom level on a per-site basis, and more. You’ll find the settings for these new features in Safari Preferences. If you want to tweak these options for the current Web page, choose Safari > Settings for This Website to open a popover with the necessary controls.

High Sierra features Safari
Safari now offers Intelligent Tracking Protection (ITP), which limits advertisers’ cross-site tracking of where you’ve been online.

Notes 4.5
In Notes you can now add basic tables and the ability to pin your note which puts the selected note at the top of its list rather than listing it by order last edited.

High Sierra features Notes
Mail 11
Apple Mail messages got some love behind the scenes. The message storage takes 35% less space.

More obvious is how Mail revamped its behavior in full-screen view. Instead of the message-composition area overlapping most of the Mail window, the screen splits, and your new message appears at the right. This layout simplifies viewing an older message while drafting a new one.

FaceTime 4
A fun new FaceTime option is taking a Live Photo of your call. It’s a perfect way to record mini-movies of far-away relatives. If the person you’re chatting with allows Live Photos in FaceTime’s preferences, hover over the FaceTime window to see and then click the round Shutter button.

Spotlight
New in High Sierra, you can enter an airline flight number in Spotlight (click on the magnifying glass in the menu in the upper right hand corner of your display) to see oodles of flight-related info.

High Sierra features Spotlight
High Sierra won’t radically change how you use your Mac, but the features Apple has added will make the experience better for some apps. On top of that, you’ll save space in the future and your Mac will perform better. Not a bad upgrade! Look for a tutorial on macOS High Sierra this fall!

Tips and Help

How to Navigate to a Specific Mac Folder While Opening or Saving

Drag-icons-photo

While opening or saving a file, have you ever wanted to save your document to a particular folder on your Mac? How can you instantly be transformed to that folder while in the Open/Save dialog box? It’s super easy, thanks to a clever Finder trick. How do you do it? Whenever you have an Open/Save dialog box open in an app, switch to the Finder, find the folder you want to access, and drag its icon into the dialog box. That’s it-instant navigation to that folder! Want another tip to make tis even better? You know the little proxy icon at the top of a Finder window? You can also drag that icon to an Open/Save dialog box and when you do, your document will be saved in that folder! I use this tip on a daily basis.

dropping-icon-Save-dialog

Tips and Help

Sharing Photos via iCloud Photo Sharing

iCloud-Photo-Sharing-photo

These days it’s easy to take lots of photos while on vacation, if you are out with friends, or at a celebration. While a slideshow of all of photos is a bit much, friends and relatives might like to see a Best Of collection. Or you might wish to share baby photos with your family or share pictures of your new city with friends back home.

How can you share select photos with groups of people? With iCloud Photo Sharing. All you do is create a shared album in the Photos app and then you invite other iCloud users to subscribe to it (handy for viewing on an iOS device or Apple TV). The key here is they do have to have an Apple device to view this album, sorry Android users. If you’d like to share your photos with everyone, you can also easily create a public Web page of photos that anyone can see, even if they don’t use any Apple devices.

First, some setup:

  • If you’re using an iPad or iPhone device, go to the Settings app and select Photos & Camera, you may need to scroll down to find it. Now just turn on the iCloud Photo Sharing (not iCloud Photo Library!) switch.
  • On a Mac, open System Preferences and go to the iCloud preference pane, click the Options button next to Photos, select iCloud Photo Sharing, and click the Done button.

iCloud-Photo-Sharing-switch

Now that we have it setup, follow these steps steps to share photos. These steps are similar regardless of the device you’re using:

  1. In the Photos app, select some photos or videos. In iOS, that involves tapping Select before tapping the items to select; on the Mac, Command-click the items you want or drag a selection rectangle around them.
  2. Hit the Share button  and pick iCloud Photo Sharing.
  3. From here you can select an existing album to add the selected photos too, or you can create a new shared album (in iOS, tap Shared Album to see the New Shared Album command).
  4. For a new album, provide an album name, enter the names or email addresses of any iCloud users with whom you want to share the album, and add an optional comment. In iOS, tap Post; on the Mac, click Create.

iCloud-Photo-Sharing-new-album

To add more photos, you could repeat the steps to select photos and then add them to your existing shared album. But it may be easier to start with the shared album and add your photos from there.

  • In Photos for the iPad or iPhone, Tap on the Shared button at the bottom of the screen, if necessary, back out of the view until you see the Shared button at the bottom of the screen. Tap Shared and then tap the name of shared album. Then tap the + button in the bottom-right corner of the photo grid, select the items to add, tap Done, enter an optional comment, and tap Post.
  • In Photos for the Mac, just drag photos into the shared album in the sidebar, under Shared. Or select the shared album in the Shared category, click “Add photos and videos” (near the upper right), select the items to add, and click the Add button.

Your shared albums to have a few options including creating a public Web page to view the photos. The process to access these options is similar in both Photos for the Mac and Photos for the iPad and iPhone:

  • In Photos for the iPad and iPhone, tap Shared at the bottom of the screen and select the shared album. Tap People to bring up a screen where you can add additional people that you’d like to share the album with. You can also control whether subscribers can post their own photos to the shared album, create a public Web page, enable notifications, and delete the album entirely. To share the URL to the public Web page, tap Share Link and select a sharing method.
  • In Photos for the Mac, select the shared album in the sidebar, and then click the People button in the toolbar. From the popover that appears, you can do the same things as in iOS, although sharing the link is best done by either clicking it to visit it in a Web browser and copying from there or Control-clicking it in Photos and choosing Copy Link from the contextual menu.

After practicing these steps a few times, you’ll be able to create shared albums in a flash, and share them easily!

Tips and Help

Use Command Keys to Open Safari Bookmarks or Tabs

Safari-Command-keys-photo

If you use tabs ins Safari, you may be familiar with how Command-1 switches to the first tab, Command-2 opens the second tab, and so on. This was first introduced in 2015. The old behavior when pressing Command-1 would open the first bookmark on your Favorites bar. If you like the old behavior, you can easily switch to this through Safari preferences. Just choose Safari > Preferences > Tabs and deselect “Use ⌘-1 through ⌘-9 to switch tabs.” From then on, Command-1 through Command-9 will once again open bookmarks. Regardless of which behavior you prefer, you can reverse it on any invocation with the Option key, so if you set Command-1 to open your first bookmark, Command-Option-1 switches to the first tab.

Safari-Command-keys-photo

Tips and Help

What is a Retina display?

Retina Display
We’ve all heard of the term retina display, but what is a Retina display, and why should we care? The short answer is Retina displays are high-resolution screens on which graphics are extra sharp and text is super crisp.

Want a longer answer? Let’s start out with a little background. The LCD screens used in Apple’s displays use a grid of “pixels”—the smallest possible dot whose color can be controlled—to create all the text and graphics you see. The first Mac needed 72 pixels in each direction to draw a 1-inch square, giving it a pixel density of 72 pixels-per-inch (ppi). Thanks to manufacturing advances in screen technology since 1984, the iPhone 7 Plus screen can fit a stunning 401 pixels into each inch. As pixel density goes up, the pixels get smaller. With a 72 ppi screen, it’s easy to see each individual pixel in a character, but the higher the pixel density, the harder it becomes to pick out separate pixels.

Retina Display

When the iPhone 4 was introduced by Steve Jobs in 2010, he said that for a screen that’s held 10 to 12 inches from the eye—about the distance at which many people hold their iPhones— the human eye can’t resolve individual pixels if it’s about 300 ppi. At longer distances, it becomes harder to discern small details, so most people won’t be able to pick out pixels on a screen viewed at arm’s length, such as an iMac display, if it’s about 220 ppi.

So a “Retina display,” then, is any screen whose pixel density is high enough that someone with 20/20 vision cannot see individual pixels at the standard viewing distance used for that device – 10 to 12 inches for an iphone, and arm’s length for an iMac.

Let’s look at the pixel density’s for the Mac, iPad, and varius iPhones that qualify them for having a retina display. For the Mac, the necessary pixel density for a Retina display is about 220 ppi. Larger iPads have a pixel density of 264 ppi, and the iPad mini checks in at 326 ppi. From the iPhone 4 through the iPhone 7, pixel density stayed at 326 ppi, but the iPhone 6s Plus and iPhone 7 Plus are 401 ppi. The tiny Apple Watch screen is about 330 ppi.

Practically speaking, a Retina display looks better than a non-Retina display. Put a 27-inch iMac with 5K Retina display (218 ppi) next to a non-Retina 27-inch Thunderbolt display (109 ppi), and the difference will be noticeable, particularly with text. If you suffer from eyestrain, reading on a Retina display will likely be easier and less tiring, since the words will be clear and crisp, without any of the fuzziness on the edges that you see on lesser displays.

The good news is there are few decisions to make when it comes to Retina displays. All recent models of the iPad, iPhone, iPod touch, and Apple Watch have Retina displays, so you’re good there. In the Mac world, however, not all MacBook models have switched, and Apple still sells some non-Retina iMacs. Plus, not all Macs can drive an external display that would be equivalent to a Retina display, even if Apple were to update the Thunderbolt Display to Retina. So if you’re buying a Mac now and there’s a choice between a Retina and a non-Retina option, be sure to compare them in person before deciding.

One last thing. It’s important to realize “Retina display” is an Apple trademark. So you won’t see any other manufacturers claiming that their products as having Retina displays.

Tips and Help

Change Window Size on your Mac from Any Edge or Corner


If you’ve been on a Mac for years, you may know that you can resize nearly any window by dragging its bottom right corner—through. In Mac OS X 10.6 Snow Leopard, there was even a resize handle in that spot. But did you know that, starting in 10.7 Lion, Apple made it possible to resize a window from any edge? You can go to any edge and click and drag to make the window larger or smaller in either direction. Resizing from any corner works as well; click there, and you can drag to resize the window in two directions at once. So if you haven’t updated your habits, try moving the pointer to the edge of a window in the frontmost app, which causes the pointer to change to a double-headed arrow and click and drag. Hope the tip helps!

Tips and Help

Add Alerts based on Travel Time into Your Calendar Alerts

Tip: Calendar alerts with traffic
Have you ever added an event to your calendar, added an alert for when you should leave, and still ended up being late due to traffic? Happily, the Calendar apps in both macOS and iOS can build travel time, including accounting for traffic, into event alerts so you can leave at the right time. There’s a slight setup, but it’s not difficult, and once you form the habit of attaching locations to your events, you’ll get a reputation for punctuality.

First, if you’re working on an iOS device, such as an iPhone or iPad, make sure Calendar can access your location by going to the Settings app. Then go to Privacy > Location Services > Calendar. Make sure Allow Location Access is set to While Using the App.

Next, you need to make sure the Time to Leave option is turned on. On the Mac, open the Calendar app and go to Preferences (it’s under Calendar in the Menu Bar. Select Alerts and select the Time to Leave checkbox. In iOS, go to the Settings app. Tap on Calendar. Then tap on Default Alert Times and enable Time to Leave. That’s all you have to do to make sure this is setup properly.

Tip: Calendar alerts with traffic

Now to setup an event with alerts for travel time, follow these steps:

Create a new event, and enter a title and the start time. This does have to be an event with a time as travel time doesn’t work with all-day events.

Once you enter the event title and start time, in the Location field, start typing your destination’s name or address. You must be able to reach the destination within 3 hours to receive alerts about when to leave.

Calendar will start offering matches from your contacts, from recently visited places, and then from place names and addresses near you. So you could type a friend’s name and pick their card from Contacts, or a place name like “Herrick Public Library,” or even a specific address, like “84 East 8th Street.”

Tip: Calendar alerts with traffic

After typing a partial name or address, you must pick one of Calendar’s suggestions so it knows the exact location of your destination.

The next step will change depending on if you are on a Mac or iOS device.

On the Mac, in the Travel Time pop-up menu (click once to reveal it), choose the automatically generated travel time for driving or walking, or, if your city is supported, public transit. You can’t change your starting location, which is based on the location of events in the previous 3 hours (it assumes you’re there!), your work address during work hours, your home address during off hours, or your computer’s location if all else fails. (The addresses come from the card in the Contacts app that is open when you choose Card > Make This My Card.)

In iOS, tap Travel Time and in the Travel Time screen, enable the Travel Time switch. A starting location may be picked for you, based on your current location and time of day, or based on a previous event, but you can always tap Starting Location and pick a different spot. Then tap a travel time based on location for walking, driving, or transit, which will reflect both your starting and ending locations, plus the traffic conditions.

Tip: Calendar alerts with traffic

Now it’s time to back out of the Travel Time screen and set alerts based on the travel time, which may take traffic conditions into account. By default, setting travel time creates an alert for Time to Leave, although you may wish to set a second alert that gives you a few minutes to get ready beforehand.

Tip: Calendar alerts with traffic

That’s it. Your event will now alert you when you need to leave based on your location and traffic. Here’s another tip if you have an iPhone 6s or later, you can 3D Touch the alert to open a preview that has a link for directions; tap Directions to view the travel directions in the Maps app. If your iPhone doesn’t support 3D Touch, tap the alert to open the event in Calendar, after which you can tap the map preview to open the location in Maps.

Tip: Calendar alerts with traffic

Once you get the hang of setting up the events, getting alerts that are based on your location and traffic to travel time, and they include directions, you should be good to go on making it to you even on time!

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